Are you incredibly organized and detail oriented? Is managing multiple calendars/deadlines and coordinating projects your forte? Do you have strong interpersonal and communication skills? If so, we want you to join the executive team at ITVS as the Executive Assistant directly supporting the constantly in-motion President/CEO.

The Organization: ITVS is a growing, dynamic non-profit television service organization that funds and produces independent television programs, series and documentaries for public television. It is the largest program source of independent programming for U.S. public television that includes Emmy-award winning works distributed on Independent Lens, Frontline, POV, and American Experience. Please visit www.itvs.org to learn more about our organization.

Job Specifics: The Executive Assistant position directly supports the President /CEO of ITVS. The work is fast-paced and varies day-to-day. The ideal candidate has excellent systems for tracking and prioritizing multiple deadlines, is able to anticipate needs and respond with good judgment, and enjoys being the right-hand person to the President. In addition to helping the President manage the organization, the assistant serves as liaison to our board of directors. Job duties include:

Assisting the President

Managing a busy executive calendar, including coordinating a full schedule of meetings, conference calls, and business appointments as well as keeping the President well-informed of important upcoming dates and deadlines.

Providing excellent customer service on the President's behalf to senior management, administrative staff members, executive-level media partners and funders, and key external stakeholders.

Organizing domestic travel itineraries, including arranging point-to-point transportation, booking hotel accommodations, and researching directions as needed.

Providing complex administrative support and assisting with a wide range of special projects, including copyediting and proofreading all documents and correspondence, disseminating the annual staff survey, and supporting outside consultants as required.

Tracking grant reports and proposals, travel budgets, institutional events and deadlines, and maintaining additional calendars as requested.

Creating, organizing, and maintaining electronic and hard copy files.

Providing logistical support, coordinating catering, and set-up/clean up for the President's meetings.

ITVS Board Liaison

Planning/Coordinating ITVS board meetings (three per year), including travel, hotel, and expense reimbursements.

Gathering data and reports, tracking progress, assembling and copyediting materials for board books required for each meeting.

Planning/coordinating board committee conference calls and taking notes as needed.

Serving as the point person for all board inquiries and requests.

Minimum qualifications:

College degree

Stable work history with five years of administrative support experience

Advanced knowledge of Microsoft Outlook, Word, and Excel. (Experience with PowerPoint and File Maker Pro highly desirable)

Self-starter with the ability to learn new concepts quickly

Professional, collegial, and mature work ethic

Customer service experience highly desirable

Start date: Immediately Available.
Send application materials to:

Mail:

Bonnie Aguirre

651 Brannan Street, Suite 410

San Francisco, CA 94107

Fax: 415/356-8391

Your name:
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